Guide

Red route : You are employed in the NHS transferring to another job in the NHS

This guide focuses on the transfer of staff from one NHS organisation to another.

3 September 2021

Examples of this type of transfer

Annex 1 of the NHS terms and conditions of service handbook lists NHS employers in the UK. For England the list includes: 

  • NHS trusts including foundation trusts
  • Special health authorities
  • NHS England
  • Clinical commissioning groups
  • NHS Digital (formerly The Health and Social Care Information Centre)
  • National Institute for Health and Care Excellence
  • Health Education England

Further details about NHS organisations in England can be found on the NHS website or via the organisation's websites.

For the purposes of this guide it is assumed that compulsory transfers will fall within the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) definition of a 'relevant transfer'. This means that TUPE would apply and employment contracts would transfer from one employer to the other without any change to terms and conditions, and without a break in continuity of service. In addition, the Cabinet Office Statement of Practice (COSOP) applies across the NHS, as it does in other parts of the public sector. As well as giving guidance on the application of TUPE in the public sector, COSOP provides some guidance on what is expected to happen when TUPE does not apply. The current version of COSOP states that the principles of TUPE should be followed and that legislation should be used where possible to effect the transfer and that the staff are treated no less favourably than if TUPE applied. COSOP also states that where TUPE does not apply, and legislation is not used to effect the transfer, staff should be offered the opportunity to move to the new employer on terms that are overall no less favourable than if TUPE applied; and if they choose not to move they should, where possible, be redeployed within the transferring organisation. 

Terms and conditions may vary between NHS organisations, and staff will need to seek advice about their own circumstances. You should contact your HR department, trade union or staff representative to get further advice. All appropriate engagement and consultation must take place with staff before any potential transfer takes place, regardless of which body you move to or from.

You should note that if your circumstances mean you are moving to another part of your existing NHS employer, that has been internally separated, legally no transfer takes place and you will remain on your existing terms and conditions. 

Pay and terms and conditions

The vast majority of staff employed by NHS organisations receive NHS or equivalent pay and are on NHS terms and conditions of service. Terms and conditions of service include such details as holidays and sick leave entitlement and contractual redundancy benefits. For staff directly employed by NHS organisations these are set out in the NHS terms and conditions of service handbook, and for NHS employed medical and dental staff in their relevant terms and conditions of service.

These documents may cover more than contractual terms and conditions issues, and therefore these may not all automatically transfer under TUPE. Please contact your HR department or trade union representative for further advice.

How will my transfer affect my pay and terms and conditions?

If you are transferred from one NHS organisation to another under TUPE your contractual pay and terms and conditions will remain the same. Where TUPE doesn’t apply, COSOP should (see the legal details).

Pension

Most staff employed in the NHS have the right to be a member of the NHS Pension Scheme. Pensions under the NHS Pension Scheme include the retirement pension and early payment of pension on grounds of ill health.

How will my pension be affected?

If you move voluntarily or are compulsorily transferred to another NHS organisation your pension arrangements will remain the same.

Injury allowance

What is Injury Allowance?

Injury Allowance was introduced on 31 March 2013 for new claims and replaced the NHS Injury Benefit Scheme. The function of Injury Allowance is to recompense employees who have temporarily lost income due to injury or illness as a result of work.

The details of the Injury Allowance provisions are set out in Section 22 of the NHS Terms and Conditions of Service Handbook.

How will the transfer affect my access to the Injury Allowance?

If you are transferred to another NHS organisation under TUPE and remain on your NHS terms and conditions of service, you should retain access to the Injury Allowance. Where TUPE doesn’t apply, COSOP should (see the legal details).

Staff engagement and partnership working

All staff delivering NHS services should be engaged by their employer in decisions affecting them and the services they provide. This is in line with the commitments in the NHS staff pledges in the NHS Constitution which apply to all providers of NHS services.

What do we mean by staff engagement and partnership working?

Good staff engagement encompasses a range of activities from sharing of information and gathering views from staff on issues that affect them to, for staff who are members of trade unions, working in partnership with their representatives on local workplace issues, adhering to legal requirements in respect of trade union membership and representation.

The best performing organisations have staff that are engaged with their employer and empowered to put forward ways of improving how things are done. They feel that they are fully consulted over issues affecting their work, and that their views are listened to and responded to. This applies equally to both NHS and non-NHS providers of healthcare to NHS patients. Research has shown that high levels of staff engagement have a positive impact on organisational effectiveness, patient satisfaction and contribute to the delivery of high quality patient care.

All organisations should develop an approach to how they will foster staff engagement. Key components of effective staff engagement in the NHS include:

  • good leadership and good communication
  • valuing staff contribution
  • involvement of staff in decision making
  • seeking and responding to feedback from staff
  • partnership working with staff representatives

How will staff engagement and partnership working change when I transfer?

All providers of NHS services are expected to work closely with their staff on issues that affect them whether they are members of a trade union or not. This is in line with the NHS staff pledges in the NHS Constitution. If you are a member of a trade union, union recognition will transfer from your existing NHS employer to your new employer, if both your previous employer and your new employer recognise your union. Recognition will also apply if, following the transfer, the transferring organised grouping of resources or employees retains a distinct identity from the remainder of the new employer’s business. However, if this does not apply your trade union can negotiate a new recognition arrangement. If you are unsure how this will apply in the case of your transfer you should speak to your trade union representative.

All providers of NHS services are expected to work closely with staff and their representatives on issues that affect them in line with the NHS staff pledges in the NHS Constitution. One of the principles set out in the NHS terms and conditions of service handbook is that 'employers should ensure that the representatives of trade unions and other staff organisations, recognised for purposes of collective bargaining at local level, are released appropriately to participate in the partnership process, and that nominated officers of local staff representatives can be fully involved in the local partnership arrangements.'

Regardless of who your new employer is following transfer, you can expect:

  • A commitment to joint working - Your new employer is committed to the principles of effective joint working as set out in the NHS Constitution and Handbook and the NHS Partnership Agreement. This means that your employer should talk to you, your trade union, your professional representative body and other stakeholders, as appropriate, about decisions that affect you and the services you provide.
  • Your right to become and/or remain a member of a trade union - Your employer will respect your right to either remain a member of a trade union or to join one if you wish (regardless of whether the union is recognised by your new employer or not); to be represented by a recognised trade union; and be entitled to other rights set out in employment law concerning information and consultation. The Gov.uk website includes information about trade unions and legal rights concerning union membership.
  • Your right of access to trade unions - If you are a member of a trade union you have a right to access and make use of the services offered by your union, such as advice (including legal advice), support and assistance, at an appropriate time, regardless of whether your trade union is recognised by your employer.
  • NHS Staff Survey - Your new employer will undertake the annual NHS staff survey and you may be invited to take part. A summary of the survey results and actions in response to the results should be available to staff locally and your organisation’s results will be published nationally.
  • Openness - Your new employer will commit to achieving a climate of openness where you feel able to raise concerns, in a reasonable and responsible manner, on any aspect of service delivery without fear of recrimination. Your new employer should have an appropriate whistleblowing procedure in place. The NHS Standard Contract requires every provider of NHS funded healthcare services to have at least one freedom to speak Up guardian with whom staff can raise concerns, if they feel these have not been addressed through the trust's reporting mechanisms. See the Care Quality Commission's website for the freedom to speak up guardians directory for NHS trusts and foundation trusts.

Education and training

Education and training opportunities such as on the job training, in house courses, external courses, National Vocational Qualifications, higher level courses, secondment opportunities etc usually come from staff appraisals, personal development plans and/or regulatory requirements.

All providers of NHS funded services are expected to provide adequate training and development of their staff to ensure that staff are up to date with their skills so that they are safe to carry out their day-to-day practice. Such requirements reinforce wider duties for providers to have regard to the NHS Constitution pledge, 'To provide all staff with personal development, access to appropriate education and training for their jobs and line management support to enable them to fulfil their potential.'

In addition, a good employer will use training to ensure effective succession planning and talent management within their organisation. It is for individual employers to develop their local plans, in line with their organisational business objectives and service delivery requirements to meet staff requirements and needs. Some providers of NHS services receive additional funding to provide student placement opportunities. These organisations should provide the necessary supervisory support for students as required by the universities and colleges.

How will my transfer affect my education and training?

If you are compulsorily transferred from one NHS organisation to another NHS organisation your access to education and training should remain the same. NHS organisations usually have a training policy and a continuous professional development (CPD) strategy to support ongoing staff development in line with service and organisational requirements.

HR policies and practices

Providers of NHS services are expected to offer a high quality working environment for their staff, one way of doing this is by having good HR policies and practices. These may include policies and practices developed by your employer in partnership with local trade union representatives, which have an effect on your employment. Although developed locally, they are often based on national initiatives and guidance, such as those provided by the Advisory Conciliation and Arbitration Service (ACAS). Areas covered by such policies include equality and diversity, health, wellbeing and safety, work life balance and flexible working, discipline and grievance, raising concerns and whistleblowing and recruitment and promotion.

In the NHS there are a number of good employer initiatives that have been developed nationally in partnership with NHS Employers, the government, arm's length bodies and trade unions, including the Health and Wellbeing framework (2018)the health and safety essential guide and part 5 of the NHS Terms and Conditions of Service Handbook – Equal Opportunities.

The SPF raising concerns (whistleblowing) web page signposts resources available to employers to help them put in place policies and practices to enable staff to raise concerns. This includes a national policy produced to help standardise whistleblowing procedures across the NHS and posters which can be used by employers to encourage staff to raise concerns when they are aware of a risk, wrong doing or malpractice in their organisation. The web page also links to speak up which offers free independent confidential advice on the speaking up process for employers and employees in the NHS and adult social care.

The good practice guidance contained within these key national resources is accessible to both NHS and non-NHS employers to help develop local policies and practices in partnership with staff and trade union representatives.

How will my transfer affect me?

If you transfer through TUPE or another TUPE like mechanism following the principles of COSOP, to another NHS organisation you will not necessarily continue with exactly the same HR policies and practices you had with your former employer, unless they form part of your existing contractual terms and conditions of employment. You may wish to discuss this with your HR or trade union representative in advance of your transfer to confirm which policies and practices will be transferring.

Your new employer may take some or all of your former employer’s HR policies and practices and amend these to reflect the structure and size of the new organisation. Alternatively, they may decide to develop a new set of HR policies and practices or they may have existing HR policies and practices. These decisions should be subject to discussion with staff representatives.

Contractual terms and conditions of employment are protected in a TUPE transfer except in very exceptional circumstances. If you are unsure what is included as part of your contract of employment you should speak to your HR department and/or trade union representative.

Regardless of who your new employer is following transfer, you can expect the HR policies and practices of your new employing organisation to meet the requirements of employment and discrimination law, and to reflect a commitment to the provision of a high quality workplace and to being a good employer, as stated in the NHS Constitution and Handbook. Your existing employer should work closely with you and, if you are a trade union member, your trade union representatives and your new employer to achieve this.

FAQs

Visit our frequently asked questions web page for more information.

Useful resources and information

  • In 2011, the Aston University Business School conducted research on behalf of the Department of Health, which provided evidence of the link between good staff experience and good patient experience. More recent research has identified links between engagement and absence levels, employee engagement, sickness absence and agency spend in NHS trusts (March 2018) and has highlighted the links between NHS staff experience and patient satisfaction: analysis of surveys from 2014 and 2015 (February 2018).

  • TUPE applies when there is a relevant transfer. A relevant transfer may include:

    • a transfer of an undertaking, business or part of an undertaking or business where there is a transfer of an economic entity that retains its identity; or
    • a service provision change, where a contractor takes on a contract to provide a service for a client from another contractor.

    However, the law relating to transfers is complex; TUPE may not necessarily apply so you should contact your HR department, trade union or staff representative to get further advice.

    For more information on TUPE see the gov.uk website.

  • SPF partners developed a document Managing the principles of organisational change designed to create a framework to support NHS employers in managing change whatever the situation, and to provide reassurance for staff affected by change.

    The SPF also developed guidance for social partnership working in developing and implementing new care models and system transformation.

  • On 13 December 2010, the Government announced the withdrawal of the 2005 ‘Code of Practice on Workforce Matters in Public Sector Service Contracts’ (commonly referred to as the Two-Tier Code). The withdrawal of the Code brought into question the agreement ‘Agenda for Change and NHS Contractors Staff – A Joint Statement’ - which was based on the principle enshrined in the wider code of practice. The Department of Health has withdrawn the Joint Statement with immediate effect.

    The Joint Statement was agreed in 2005 and extended Agenda for Change (AfC) terms and conditions to staff that had transferred outside the NHS before the introduction of AfC in 2004. There was an expectation on all sides that the terms of the joint statement would be observed and implemented. These protections went beyond those afforded by the Transfer of Undertaking (Protection of Employment) Regulations (TUPE), as well as the Cabinet Office Statement of Practice.

    Where the Joint Statement has already been implemented there should be no need for any action as the pay improvements are now part of employee’s terms and conditions and protected by employment law and private contractor company contracts with NHS trusts will have been varied to reflect this ongoing obligation for the life of each contract.

    The NHS Standard Contract has been amended to reflect the withdrawal of the joint statement and the two-tier code. NHS contractors are, however, encouraged to adhere to the Principles of Good Employment Practice that have replaced the two-tier code.

    Where a contract was signed prior to the introduction of the current revised standard contract, the parties to that contract – the NHS trust and the NHS contractor - will, as part of their contractual commitments, continue to be covered by the obligation to conform with the standards and principles within the Joint Statement and the two-tier code.