Advice for managers, HR advisors and trade union representatives 

The NHS Staff Passport is primarily designed as an online toolkit for members of staff however, it will also be a useful tool for managers, HR advisors or trade union representatives who are involved in a transfer situation or who are advising NHS staff involved in a transfer.

How to use the NHS Staff Passport

The toolkit is primarily designed to be used online by members of staff involved in a transfer. However, some of the information provided in the toolkit may need an explanation to help individuals understand the implications. We suggest that wherever possible, managers, HR advisors or trade union representatives talk through the toolkit with individuals as this will add real value to the information provided.

Summaries

A summary of the information given in the toolkit can be given to the individual at the end of the process by downloading the PDF summary.These are organised by the type of transfer:

• Transferring from a job in one NHS organisation to another
• Transferring from a job in the NHS to a job in a local council
• Transferring from a job in the NHS to a job in a charity, the voluntary sector or a social enterprise
• Transferring from a job in the NHS to a job in a GP practice or other primary care contract holder
• Transferring from a job in the NHS to a job in a private sector organisation.

In addtion, comparison tables are also available for download which will enable you to compare the impact of a transfer by each employment area:

• pay and terms and conditions
• pensions
• HR policies and practices
• staff engagement and partnership working
• education and training

Managing organisational change

You will find the Principles for Managing Organisational Change document invaluable in providing a framework for managing change in your organisation.

Implementing the NHS Staff Passport standards

The implications of the NHS Staff Passport for workforce at local level are covered by existing rights, legislation, regulation and guidance which employers are expected to adhere to and explain to their staff, what this means for them.

In addition to the rights, legislation, regulation and guidance, specific to workforce, that the standards bring together the SPF Staff Passport group has been working to implement these standards in other areas of Department of Health policy including the NHS Transaction Manual, Transforming Community Services, Standard Service Contracts etc.

Find out more.

Frequently asked questions

Frequently asked questions have been based on feedback from employers and staff representatives.  If you are experiencing similar questions from a number of staff please let us know and we will aim to update the toolkit to reflect this.