The NHS Staff Passport has been designed to be easy to use by both members of staff and those advising members of staff such as HR advisers or trade union officers.

To use the NHS Staff Passport you need to follow the steps set out below.

If you prefer you can print off a copy of this instruction sheet.

Getting started

Firstly, you need to know what kind of transfer is involved.

Are you moving from one part of the NHS to another or from the NHS to another organisation such as a local authority or a private sector provider?

If you are not sure then check our examples of transfer pages or speak to your line manager, HR adviser or trade union representative.

Once you know the kind of transfer then you simply need to click on the right section on the 'What kind of transfer?' page that relates to the kind of transfer that you making and follow the coloured route through the toolkit.

This will then take you to the information page where you kind find out how your transfer will affect the following:

• your pay and terms and conditions
• your pension
• staff engagement and partnership working
• HR policies and practices
• education and training.

Further advice for line managers, HR advisers and trade union representatives

Throughout the NHS Staff Passport we advise staff to seek advice from their own employers and representatives locally.  We also suggest that the toolkit is used to help employers and staff representatives to explain the implications of transfer to staff in their own organisations. 

This area of the site provides supporting information specifically for employers and staff representatives.

Frequently asked questions

We asked employers and staff representatives what the key issues were for staff facing transfer and the questions they were most frequently asked.  

If you would like to see the questions and resulting answers go straight to the Frequently Asked Questions pages or click through from the specific links as you work through the toolkit.

Printing information

The NHS Staff Passport allows you to print a paper copy with a summary of the information so that you can keep it for future reference.

If you would prefer to print off a copy of the information rather than using the web version then simply go straight to our print options page.

Ready to use the NHS Staff Passport?